Farming in Protected Landscapes programme Application Form and process

Before you begin

Consents and Permissions

Before you apply for your project, you must make sure that you will be able to obtain all the consents and permissions required.

You are responsible for arranging all relevant consents, permissions, exemptions and written advice needed for your application. You will not be offered an agreement without all the necessary consents and permissions being in place.

To make sure you submit a valid application:

• identify the consents and permissions you need as soon as you start your application. This will depend on any designations attached to the land included in the application and on the activities and items that you are applying for in your application. You can speak to your farm engagement officer for advice on this.
• contact relevant organisations for advice and consents, where required
• be able to provide your Protected Landscape with the evidence needed to support your application.

You may be unaware of some of the consents and permissions you need until after you have received advice. You should talk to your farm engagement lead about the relevant organisations to contact for advice and to gain consent or permission.

Section 1: Applicant details¹

¹ All references to ‘your’ means the applicant

Section 2: Project details

Location of this project

You will need to ensure that you attach a map of the project to your application. The map will need to include the holding boundary and the location of the items/activity for which you are requesting funding.

Double funding

A project cannot receive funding for activities or works that are already being funded by another Government scheme or programme as this would be double funding. This could include activities or work that you are applying for or have previously received funding from another Government scheme or programme.

You also cannot receive funding for activities or works that are sold, or intended to be sold, for environmental credit schemes such as BNG.

Protected Sites

Section 3: Project application

This project

Protected Landscape Management Plans/Priorities

This project must contribute towards the priorities of the Protected Landscape the project will be delivering in.

You should read the Re:New Forest - partnership plan before completing this section.

National targets and outcomes

Your project may also contribute towards the following targets and outcomes:

• 30by30 on land in England criteria
• Protected Landscapes Target and Outcomes framework
• Local nature recovery strategies - GOV.UK

Local Nature Recovery Strategy for Hampshire | Environment | Hampshire County Council

Please complete this section if your project aims to meet any of these targets and outcomes. Your Protected Landscape will provide further advice and guidance to help you answer this section.

Programme outcomes

There are several outcomes that this programme is aiming to deliver on, across four key themes: Climate, Nature, People and Place. The project must deliver against at least one of the programme outcomes. You can find out more about the themes and outcomes in the accompanying ‘Guidance for Applicants’.

Please indicate the outcomes that the project will deliver against and how they will be delivered.

Ability to deliver

Section 4: Project costs

Please complete Annex A.

You must discuss the project and seek support from your Farming in Protected Landscapes officer to complete this section.

Project costs and funding

Quotes

If any of your project costs are based on an actual cost basis, please list the quote(s) you have or the sources of benchmarked cost(s) in the Application Template Annex A. You must include copies of the quote(s) / benchmarked cost(s) with your application.

Where an activity has a CS equivalent, costs must be at the same payment rate and the same intervention rate. Please ensure you make clear why the chosen specification and costs are necessary to achieve the project outcomes. Funding will be based on the lowest quote. Where the chosen supplier of a product or service is not the cheapest available, please also provide a clear explanation as to why you have opted for the higher quotation.

For further information on the requirements for quotes, please refer to the Guidance for Applicants.

Match funding

If this project includes any match funding, please describe what this is and attach details including value, terms and source(s) of funding with your application.

Please note match funding in the programme refers to third party funding only and does not include your own funds or contribution to the project.

The total value of the match funding should be entered in both Annex A and the Project Funding Summary table in this application template.

VAT

If you are able to reclaim VAT from HMRC, please exclude VAT from the figures given in this project costs section and Annex A.

If you are not VAT registered, you will be able to include VAT in the project costs and your grant request, but you must complete Annex B (Not Registered for VAT Form) and include as part of your application.

Project funding summary

You must ensure you complete Annex A to provide a full account of your costs to accompany your application.

To note: “Match Funding” applies to third party funding only and does not include any contribution of your own funds to the project.

Please only complete this section if this is a collaborative farmer group (a group of farmers) application.

Section 5 – Collaborative farmer group applications

In order to progress your collaborative group application, you will need to have or secure a partnership agreement (s) with all participants in the project’s collaborative farmer group and yourself/your organisation (the third party). You must enclose a copy of the partnership agreement (s) for the application to continue.

If your group has a constitution, please email/include this with your application.

Please select one of the following options to outline why you are applying on behalf of the collaborative farmer group.

Please tick.

Where the application references ‘you’ that will apply to who is completing the application on behalf of the collaborate group.

Section 6: Declaration and close of application

I declare that the information given in this application is correct to the best of my knowledge, and that if any of the information changes, I will inform the New Forest National Park Authority organisation immediately.

I confirm that I have the necessary land management control or approval, as stipulated in the guidance for applicants, to be able to fulfil the requirements of all activities applied for in this application.

I confirm that I have full authority and capacity to represent and bind the applicant(s) and business named at Section 1 ‘Applicant details’.

Privacy Statement

In submitting your application and declaring the information in your application correct, you consent to the [insert PL organisation name] sharing any information provided to the Department for Environment, Food and Rural Affairs (Defra) – including their arm’s length bodies, including Rural Payments Agency, Natural England, and Forestry Commission – for the monitoring of the programme and to complete dual funding check processes.

With respect to the processing of Your personal data, [insert PL organisation name], Defra and its arm’s length bodies will implement and maintain appropriate technical and organisational measures to ensure a level of security appropriate to that risk, including, as appropriate, the measures referred to in Article 32(1) (a), (b), (c) and (d) of the retained EU law version of the General Data Protection Regulation (Regulation (EU) 2016/679), transposed into UK Law by the Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019).

How we will use your information

We need to collect personal information relating to applications for grants under the Farming in Protected Landscapes programme in order to administer the programme.

This includes information such as, personal contact details, information relating to landholdings and farm businesses, and any agricultural subsidies claimed.

Processing of your personal data will be in accordance with the Data Protection Act 2018 (DPA) and the UK General Data Protection Regulation (GDPR).

Information Sharing

In order to administer this programme, we will need to share your information between teams within the Authority, as well as with our partner organisations which support the delivery of this programme. In this case, the information collected will be shared with:

• Local Assessment Panel
• Department for the Environment, Food and Rural Affairs (Defra)
• Rural Payments Agency.

We will only share your information if we are satisfied that our partners have sufficient measures in place to protect your information. We will not share your information for marketing purposes.

Retention Periods

We will only store your information for as long as is necessary for the purposes for which it is held and in accordance with the requirements of the programme.

Lawful basis for processing

Your information is being processed under Article 6(1)(e) of the GDPR - processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; and/or 6(1)(f) - processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party.

Data Controller

The New Forest National Park Authority is the data controller and can be contacted at:

More details about how the Authority processes personal information can be found on our Privacy and Cookies page and by contacting our Information and Data Protection Officer at dpo@newforestnpa.gov.uk.

What to do next?

You must sign your application form before it can be processed.

If you have added an electronic signature to the declaration then you can email it to: fipl@newforestnpa.gov.uk

If you cannot add an electronic signature, you should print and sign this application and send it to:

Please return this form to:

• Electronically to: fipl@newforestnpa.gov.uk
• Postal to: FiPL / NFLAS team, New Forest National Park Authority, Lymington Town Hall, Avenue Road, Lymington, SO41 0JD